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Delegation Management

AI-Generated Content

This documentation page was initially generated by AI to bootstrap the documentation structure. Content may be incomplete or contain inaccuracies. We welcome contributions to improve it.

This guide covers all aspects of managing your delegation through DELEGATOR.

Dashboard Overview​

Your supervisor dashboard shows:

  • Delegation Status - Overall application status
  • Member List - All participants in your delegation
  • Action Items - Things requiring your attention
  • Deadlines - Important dates

Managing Members​

Adding Members​

To add a participant to your delegation:

  1. Go to "Manage Delegation"
  2. Click "Add Member"
  3. Enter their email address
  4. They receive an invitation to join

Removing Members​

If someone needs to leave the delegation:

  1. Find them in the member list
  2. Click the options menu (...)
  3. Select "Remove from Delegation"
  4. Confirm removal
warning

Removing a member doesn't delete their account. They can still register individually.

Member Permissions​

Some members can be given additional permissions:

  • Co-Supervisor - Can manage the delegation
  • Head Delegate - Additional delegate responsibilities

Tracking Progress​

Individual Status​

For each member, you can see:

  • Registration completion percentage
  • Document upload status
  • Payment status
  • Assignment (after acceptance)

Group Status​

Overall delegation metrics:

  • Total members
  • Completed registrations
  • Pending documents
  • Accepted members

Communication​

Messages from Organizers​

Check the "Messages" section for:

  • Conference announcements
  • Delegation-specific information
  • Required actions

Contacting Organizers​

Reach the conference team:

  1. Go to "Messages"
  2. Click "New Message"
  3. Select the topic
  4. Send your inquiry

Documents​

Delegation Documents​

Some conferences require delegation-level documents:

  • School authorization letter
  • Group travel plans
  • Insurance documentation

Upload these in the "Documents" section.

Member Documents​

Help members complete their documentation:

  1. View individual progress
  2. Send reminders for missing documents
  3. Check document approval status

Before the Conference​

Final Checklist​

Ensure everything is ready:

  • All members registered
  • All documents submitted
  • Payments complete
  • Contact information updated
  • Emergency contacts collected

Assignments​

Once released, view your delegation's:

  • Committee assignments
  • Country assignments
  • Room/schedule information