Project Management
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This guide covers the project management aspects of the PC/PM role.
Registration Tracking
Progress Dashboard
Monitor registration progress:
- Total Applications - All submitted applications
- Completion Rate - Percentage fully complete
- By Status - Breakdown by application status
- Timeline - Applications over time
Key Metrics
Track important numbers:
| Metric | Description |
|---|---|
| Total Capacity | Maximum participants |
| Current Registrations | Submitted applications |
| Confirmed Participants | Paid and confirmed |
| Open Spots | Remaining capacity |
Bottleneck Identification
Find issues in the pipeline:
- Documents awaiting approval
- Payments pending
- Incomplete registrations
- Stalled applications
Timeline Management
Key Dates
Manage conference timeline:
- Registration opens
- Early bird deadline
- Regular deadline
- Late registration cutoff
- Payment due dates
- Assignment release
Deadline Enforcement
Configure what happens at deadlines:
- Automatic notifications
- Status changes
- Access restrictions
- Late fees (if applicable)
Coordination Tasks
Team Coordination
Work with other teams:
- Reviewers - Track review progress, expedite if needed
- Content Team - Coordinate assignment information
- Finance - Track payments and refunds
- Logistics - Coordinate venue and materials
Communication Templates
Prepare standard communications:
- Registration confirmation
- Payment reminders
- Assignment notifications
- Pre-conference information
Reports and Analytics
Standard Reports
Generate useful reports:
- Registration summary
- Demographic breakdown
- Committee distribution
- Payment status
Custom Reports
Create custom data exports:
- Go to "Reports"
- Select data fields
- Set filters
- Export to CSV/Excel
Planning Tools
Capacity Planning
Balance registrations:
- Committee sizes
- Country distribution
- Geographic balance
- Experience levels
Assignment Preparation
Prepare for assignments:
- Review committee capacities
- Check country availability
- Note special requests
- Coordinate with content team
Crisis Management
Common Issues
Prepare for common problems:
- Payment failures
- Document issues
- Deadline extensions
- Special accommodations
Escalation Paths
Know when to escalate:
- Technical issues → Admin/IT
- Policy questions → Conference leadership
- Financial issues → Finance team
- Special cases → Team discussion