Conference Configuration

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This guide covers all configuration options for your DELEGATOR instance.

Basic Settings

Conference Information

Navigate to Admin > Settings > Basic:

• Conference Name - Official name
• Conference Dates - Start and end dates
• Timezone - Default timezone
• Logo - Upload conference logo
• Description - Brief description for participants

Contact Information

Set up contact details:

• Primary email address
• Support email
• Phone number (optional)
• Social media links

Registration Settings

Timeline

Configure registration phases:

Phase	Configuration
Early Bird	Optional discounted period
Regular	Standard registration period
Late	Optional late registration
Closed	No new registrations

Capacity

Set participant limits:

• Total Capacity - Maximum participants
• Waitlist Size - How many to waitlist
• By Type - Limits for delegates, observers, etc.

Fees

If charging registration fees:

• Base registration fee
• Early bird discount
• Late fee
• Payment methods accepted

Form Configuration

Standard Fields

Enable or disable standard fields:

• Personal information
• Contact details
• Experience questions
• Preference questions

Custom Fields

Add conference-specific questions:

1. Go to Admin > Registration > Custom Fields
2. Click "Add Field"
3. Configure:
   • Field type (text, dropdown, checkbox, etc.)
   • Field label
   • Required/optional
   • Help text
4. Set display order

Document Requirements

Configure required uploads:

• Motivation letter
• Photo
• Parental consent (for minors)
• Other documents

Committee Setup

Adding Committees

For each committee:

1. Go to Admin > Committees
2. Click "Add Committee"
3. Enter:
   • Full name
   • Abbreviation
   • Description
   • Topics
4. Set capacity

Country Management

Manage the country list:

• Import standard UN member list
• Add observer states
• Add custom entries (NGOs, etc.)
• Link countries to committees

User Roles

Role Definitions

Configure available roles:

Role	Default Permissions
Admin	Full access
Reviewer	Review applications
PC/PM	Participant management
Supervisor	Delegation management
Participant	Self-registration only

Custom Roles

Create specialized roles:

1. Go to Admin > Roles
2. Click "Create Role"
3. Set permissions
4. Name the role

Email Templates

System Emails

Customize automatic emails:

• Registration confirmation
• Payment received
• Application accepted
• Assignment notification

Template Editor

Edit templates:

1. Go to Admin > Email Templates
2. Select a template
3. Edit subject and body
4. Use placeholders for dynamic content
5. Preview and save

Advanced Settings

Integration

Connect external services:

• Payment processors
• Email services
• OIDC providers

Data Management

Configure data handling:

• Retention periods
• Export formats
• Backup schedule