Managing Sessions

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This guide covers the full workflow of managing a committee session from start to finish.

Session States

A CHASE session can be in several states:

State	Description
Not Started	Session has not yet begun
Roll Call	Taking attendance
Formal Debate	General speakers list is active
Moderated Caucus	Timed moderated discussion
Unmoderated Caucus	Informal discussion period
Voting	Voting procedure in progress
Suspended	Session paused (e.g., for lunch)
Adjourned	Session ended for the day

Opening a Session

1. Click "Start Session" from the chair dashboard
2. Begin with Roll Call to establish quorum
3. Transition to Formal Debate once attendance is complete

Transitioning Between States

Moving to a Caucus

When a motion for caucus passes:

1. Select the caucus type (Moderated or Unmoderated)
2. Enter the duration
3. For moderated caucuses, enter the speaking time and topic
4. Click "Start Caucus"

Returning to Formal Debate

After a caucus ends:

1. The system will alert you when time expires
2. Click "Return to Formal Debate"
3. The general speakers list will resume

Suspending and Adjourning

Suspension

Use suspension for breaks:

1. Click "Suspend Session"
2. Select the reason (Lunch, Technical, etc.)
3. The session state is preserved for resumption

Adjournment

To end the session for the day:

1. Click "Adjourn Session"
2. Confirm the adjournment
3. The session can be resumed in the next committee period

Tips for Smooth Sessions

Best Practices

• Keep the speakers list visible to delegates via projected display
• Use the timer audio alerts to manage speaking time
• Take screenshots of important moments for records
• Communicate breaks clearly before suspending